ADMINISTRATION

Document Controller

Full Time

Brecks Group

Breacks group of companies was established in 2001 and operates in construction, property and development in the UK and UAE. We are passionate about creating spaces that inspire and serve customers in the private and public sector. Our core markets include commercial offices, mixed-use buildings, residential, retail, education, distribution and logistics, hotels and leisure. We are privately owned with around 700 colleagues who contribute to the continued growth of the business. In the year to 31 July 2019, the group saw its turnover increase by 11 per cent to £650.9m.

Main responsibilities :

  • Manage Office Administration in support of Manager
  • Liaise with company consultants and vendors
  • Ensure tracking and on-time management of various licenses renewals
  • Assist Project employees requirements in terms of mobilization, home leaves, and logistical support
  • Maintain document control processes for efficient management of projects and office documentation
  • Assist project teams to review/accept and control project documents
  • Assist project teams to prepare and implement documents control procedures and systems to ensure all project documentation is complete and accurate
  • Maintain an electronic archive and system in accordance with a quality management plan to facilitate the issuance, storage, retrieval, and management of documents
  • Custodian of documents that must be checked and kept for audit / internal need
  • Issue and report the status of the documentation register when requiredUndertake any other assigned project/ad hoc task

Requirements:

  • A bachelor’s degree in business administration, library management, or record management.
  • 2 years experience in document management, archive management, or records management.
  • Knowledge of document management systems like Sharepoint, OnlyOffice, DocuWare Cloud, Rubex.
  • Proficiency in document capturing systems like CAPSYS Capture and Xerox DocuShare.
  • An excellent grasp of Microsoft Office programs.
  • Top-class typing and report writing skills.
  • Detail-focused document organizing abilities.
  • Familiarity with the relevant regulations regarding document keeping and handling.
  • Able to proactively manage database changes using software management systems.
  • Time-oriented approach to handling queries and tasks.

Benefits;

  • Yearly Two Way Ticket
  • Insurance
  • Free Accommodation
  • Transportation